Foster Student Enrollment, School Stability & Records

Klein ISD Foster Care Supports and Services
Teaching and Learning Center

July 16, 2018

Dear Klein ISD Local Residential Treatment Center Family


Welcome back!! We are excited about the 2018-19 school year and all that it holds for our students in Klein ISD. This letter is to ensure notification is acquired for this school year’s registration and family onboarding process for every student in Klein ISD. We embrace the promise to purpose vision for every student in Klein ISD, and in the spirit of equality, all students in Klein ISD will access the same enrollment and registration process for school enrollment throughout the school year. Our awesome Therapeutic Education Program previously assisted with the process of reviewing records and information for many of our students housed in residential centers and we are thankful for their prior efforts, yet to ensure all students are enrolled without delay and indiscriminately, all caregivers will follow the district’s registration and family onboarding process. The teams at the Therapeutic Education Program will no longer assist in the pre-registration process of screening student intake packets.
We ask that all enrollment information and registration items needed for our students be provided directly to the designated staff associated with district registrations throughout the school year. You will find information to our Klein ISD website regarding pre-registration and family onboarding here: https://sites.google.com/kleinisd.net/familyonboarding/home
Klein ISD acknowledges that many of the students you care for are under the conservatorship of the Department of Family and Public Services (DFPS) and therefore for those applicable students receiving foster care services, we request that you report the student to be a foster student during enrollment and also provide the following state agreed information during the family onboarding process throughout the school year:

• The DFPS 2085 series form(s)
• Names and contact information for the student’s  DFPS worker, DFPS supervisor
• Attorney Ad litem and court ordered attorney, if applicable
• Guardian Ad litem, if applicable
• CASA worker, if applicable
• Court orders if a surrogate parent is assigned by the court
• DFPS green academic records binder

We know our community collaboration with schools and staff will provide a pathway to the promise to purpose endeavor for every student in Klein ISD. We appreciate your continued engagement in supporting students in Klein ISD.


Sincerely,

Rekina Romes

Rekina Romes M.S, LSSP
Klein ISD Foster Care Supports and Services

Enclosure
TEA and Texas Children’s Commission Foster Care & Student Success- Ch.7 Enrollment 101 


Caregivers are to complete the Klein ISD Foster Care Immediate Enrollment Form for students in foster care. CLICK HERE

If you need to request records for your student please review the following:

• If you are a local education agency (e.g. public school, charter school etc.,) requesting records:
• • Please send a TREx request to the last campus of enrollment
  • For special education records you may contact the last campus of enrollment or the Klein ISD Central Office- Teaching & Learning Center: Special Education Records Clerk  Fax: 832-249-4049 or TREx 101915039 for special education records only.   

  
  

• If you are a public or private agency/business requesting records for a foster student.  You will need to provide the following prior to a request being reviewed:

  • Current identification and legal standings that identify and confirm that you or your agency has rights to access the student's records --*Examples may include: 
  • Currently dated court orders
  • Currently dated placement forms from a recognized state agency
  • Updated 2085 forms with your information listed as the DFPS worker, educational decision-maker and/or DFPS supervisor
  • Copies of your DFPS badge 
  • Proof of employment with the noted agency
  • Signed and dated release from guardian, educational decision-maker, surrogate parent and/or court ordered designee 
  • Once confirmed, the student's school registrar/staff person may assist in completing your record's request. 
  • **Once confirmed, and the request is for special education records, information may be acquired by providing the noted information above to the Klein ISD Central Office- Teaching & Learning Center: Special Education Records Clerk via Fax: 832-249-4049 or to the designated campus staff person who may have the records you are requesting
  
  

  
  

  • If you are a parent, guardian, caregiver or surrogate parent requesting records for your foster student.  You will need to provide the following prior to a request being reviewed:
  • Current identification and legal standings that identify and confirm that you have educational rights to access the student's records --*Examples may include: 
  • Currently dated court orders
  • Currently dated placement or custody forms from a recognized state agency
  • Proof of residence
  • Signed and dated release from guardian, educational decision-maker, surrogate parent and/or court ordered designee 
  • Once confirmed, the student's school registrar may assist in completing your record's request. 
  • Once confirmed, and the request is for special education records, information may be acquired by providing the noted information above to the Klein ISD Central Office- Teaching & Learning Center: Special Education Records Clerk via Fax: 832-249-4049

  If you need additional assistance in facilitating your request, please reach out to your Klein ISD Foster Care Coordinator/Liaison, Dr. Crystal Coleman at Foster@kleinisd.net 

• The DFPS 2085 series form(s)
• Provide your student's DFPS team members information. Click HERE
• Names and contact information for the student’s  DFPS worker, DFPS supervisor
• Attorney Ad litem and court ordered attorney, if applicable
• Guardian Ad litem, if applicable
• CASA worker, if applicable
• Court orders indicating if a surrogate parent is assigned by the court
• DFPS green academic records binder, if available